Getting Back on Track - OUTDOORS

Getting Back on Track

**Upated 7th August**

The BRCA Executive, has been continually reviewing the current government guidance, the feedback from you all about it and how clubs are adapting to the ’New Normal’

Firstly we want to thank all of our community for supporting this, with one or two exceptions – mentions of which you’ll find below – everybody has been very good at simply ‘making the best of it’ and generally approaching what we now need to do in good humour as we understand how serious the situation is and how fortunate we are to be out there racing at all.

With practical measures in place, much of our sport has been able to resume, we have modified how we have worked, accepted the changes in a collaborative and constructive way and ‘kept calm and carried on’!

But A reminder is in order, so:-

Basic Principles

The guidelines have been established in alignment with government guidance it is understood that this guidance is fluid and can be open to interpretation and also, in the event of a second wave of the virus, the advice may need to be withdrawn or reconsidered

• Government Legislation -The BRCA Membership will respect the law and principles of government guidance
• Respecting Social Distancing - social distancing is crucial to reducing ‘R’ and is at the forefront of all restart planning
• Good Corporate Citizenship - Positive public perception of our sport is important to ensure cooperation and future growth
• Respectful to Travel Restrictions - This plan is respectful that not all UK devolved territories are moving at the same pace
• Safety, Safety, Safety! - Safety is a central intent and in the front of our mind during the execution of this strategy.

Important Considerations

The UK is still in the midst of a healthcare emergency and it is the Government requirement that we closely follow their advice and guidance in order that as a nation the UK can navigate our way through the current crisis situation.

Life should not feel normal at this time and it is unlikely that the sports community can return to how things were for a long period of time.

The following are important considerations in getting various parts of the sport up and running at the earliest opportunity.

1) Variations to Process

It is likely that systems and processes will need to be modified in order to provide for social distancing with the implementation of some additional checklists and processes.

2) Communications

Flexible communication methods will be required, with an increased emphasis on digital engagement both pre and during the event.

3) Social Activities

The social aspect of our sport is an important part of the sense of community; however, it is necessary at these times that these be accommodated within the parameters of government restrictions.

NONE of what has been circulated is the Association ‘Making Up Rules’ this is all taken from Government Issued Regulations, Information’s from the DCMS, Sport England, Motor Sport UK and the devolved National Assemblies.

There is ONE New Requirement – NEW @ 7^th August – see ‘Pit Lanes’ in ‘You Must Provide’

Downloads

BRCA Getting Back on Outdoor Track

BRCA Getting Back on Outdoor Tracks Q&A

Summary

There should be little in this document that comes as a surprise, but hopefully plenty to make you think and that is the main point.

We have to Think about what we’re doing.

We have to Plan how we’re going to go about it.

We have to expect to have to alter things until we’re happy we have something that works

We have to give the time to our fellow racers and officials to allow them to do things differently

We have to be Patient with each other while we all Learn.

And

Do Your Best, simply us all making our best effort to do the best we can to look after each other is all that anybody will ever ask.

Guidance for Competitors - OUTDOORS

Local Lockdowns; - It is YOUR responsibility to comply with Local Lockdowns, the Association will not be advising you when they apply to you and when they’re removed – You MUST comply with any local restrictions.

Your Club will NOT be operating how it used to, expect to do more prior to any event, expect the event layout to change, expect the pits to change, expect the way you move around to change. in short: - EXPECT CHANGE.

You MUST Provide: -

Your Own Hi-Viz Waistcoat for Marshalling – clubs may have specific colour requirements, do check.

Gloves suitable for Marshalling in – these are principally to protest you from injury (so not latex!) but also a requirement as you’re handling somebody else equipment (Govt. Regulation) wear them appropriate to the class you’re marshalling.

Some disposable Face Masks – to wear where space means Social Distancing can’t be done and in Pit Lanes (where there is one) at All Times (NEW)

A Bottle of Hand Sanitiser.

You MAY need to provide a face shield – IF Your Club or the Venue asks you to.

Highly recommended to have available: -

Some disposable latex gloves – but use in the pits and when if you have to touch any shared surfaces.

Surface Cleaner.

Hand Wipes.

Essential: -

A good sense of humour – this is going to be difficult, the way we work at our events has evolved over decades, that’s all just bitten the dust and we have to start again, we have to learn how to do what we do, again.

Patience – be patient with your Club Officials and Each Other – you’ll probably find that within a day you’ll find a method that roughly works for your club, but it’ll take time and patience and people will get things wrong – be Patient with each other.

READ the Guidance for Organisers – You Need to Know what they will be asking you to do – these are on the Website.

Guidance for Organisers - OUTDOORS

Guidance for Organisers - Updated 7th Aug

Local Lockdowns; - It is the responsibility of clubs to comply with Local Lockdowns, the Association will not be advising when and where they apply to when they’re removed – You MUST comply with any local restrictions.

The only specific updates and changes are for the Competitors: -

A reminder that gloves for marshalling is effectively government regulation – but now simply choose ones that suit the class you’re racing and marshalling.

Mask are now mandatory in Pit Lanes (where they are used) as it’s become obvious that during refuelling social distancing cannot be maintained.

Against the backdrop of the Government guidance it is anticipated that, for the events to be able to be run safely, there will be significant changes required across all facets of the event organisation.

At the current time it is not anticipated that these will change substantially for the immediate future, however this may change upon further clarification or guidance from the government.

The following guidance is not exhaustive; however, we urge that club and event organisers take a conservative approach towards their interpretation of the guidelines in order to protect competitors & officials.

Additional Questions can be asked at ‘Contact Us’ on brca.org

Event Entry

We recommend the use of online event administration systems. There should be no requirement for face to face interaction with a driver on the day to process an entry or anything else, pre-payment should be arranged.

Ensure that the entry process emphasises attendance only if well and NOT exhibiting any COVID 19 symptoms.

Licences / Club membership cards must not be physically checked at the event, use remote verification where possible, self-verification where not.

At the event - Booking In

We recommend this be done remotely, e.g. by the car passing over the loop at the beginning of practice – or similar.

The Event Officials

PPE requirements in accordance with Government advice. Face masks are required where we can’t socially distance outdoors, indoors should be One Person Only in a small space, if that can’t be achieved (Race Control?) then Face Shields will be required.

Keep records of people who have had to work in close proximity to each other.

The Venue in General

You will need to spend some time to determine how to flow people around the venue, do not worry about getting this perfect – just do your best and change it as you see fit, the competitors have been told to expect change.

Communication around the venue will be vital – ensure you can be heard, clearly, across the venue – you Will be reminding people of what they need to do.

Build lots of time into your first few event schedules, this will probably mean a lot less people than you would normally accommodate.

Build lots of space into the event / venue plan, this may also mean less people, but accommodating people safely is much more important.

Make sure you’ve re-costed the event, you’ll have more cost and probably less people, do not be concerned if this means it costs us all a little more – it is to be expected.

It may be worth having some ‘PPE Kits’ available for the people who arrive ill prepared.

The Pits

Ensure social distancing can be maintained between competitors in the pits.

Limit numbers to ensure social distancing can be respected.

Maintain social distancing when travelling from pits to track, and back to pits.

Where walkways have a width below the minimum social distance, make one way.

The Pits should be formally laid out – leaving it as a ‘free for all’ should be avoided as it’ll be hard to ensure that social distancing is maintained.

If Competitors use tables and chairs provided by the club, they will need to be disinfected prior to and post the event.

Pay particular attention to the normal Health & Safety concerns in the Pits – we have more issues in the Pits than we have on the Track and dealing with an injury in the pits is not something we want to be having to do.

Ensure there is not a requirement for Competitors to queue – allow more time to ensure this does not happen.

Rostrums

Where possible – use separate entrance and exits to the rostrum, if that’s not possible then you will need to control the flow of people so people entering are not passing close to people leaving, there should be no requirement to queue.

Unless you have a very large rostrum where social distancing can be maintained then face masks will be mandatory, if the rostrum is particularly small then a face shield may be a consideration but this can generate optical issues so the recommendation is to reduce numbers in a race instead.

As a rough rule of thumb; – centre line of 1^st person to centre line of 2^nd – if this is greater than 1.5m then no PPE is required, under 1.5m then a face mask is mandatory, under 1m than a face shield may be considered to be appropriate if the club deem it so – for example poor ventilation etc.

Marshalling

All marshals’ posts Must be a minimum of 2m apart and for only 1 person.

All marshals must have their own Hi Viz waistcoat

All marshals must have their own Gloves.

Where possible marshals should access their posts and leave the track in a one-way manner and not have to pass each other.

If the above is Not Possible, then Face Masks will be required.

Results

Do not display results in an area where they can be handled.

Preferably distribute them over the internet and encourage people to view remotely.

If this isn’t possible, then ensure the viewing location allows an easy flow of people.

Remind people not to crowd when viewing results.

Queries to results via Text or Email to race control.

Drivers Briefing (where required)

Emailed in advance of the event.

If one HAS to be done at the event – then it MUST be held in a large area with the absolute minimum of people present. Social Distancing must be maintained.

Race Control

MUST Not be accessible by anyone other than the key Officials – if enclosed then this should be One Person if at all possible, if not use PPE appropriate to the space.

There Must be no physical exchange of Paperwork between officials.

Catering

Must be take-away only, preferably without the requirement to go indoors to get it.

Social Distancing must be maintained.

If Possible, avoid the use of Cash – or insist on the correct change if not. 

Indoor Facilities

MUST Not be used – except for toilets.

Toilets

This is a difficult subject to get concise information on.

We should work to the basic principles – keep social distancing in place.

Provide surface cleaner, hand sanitiser and hand wipes.

Restrict multiple occupancy toilets to ensure social distancing.

Camping

Camping at the time of writing this document we are advised that it is Ok to camp, in England, as of the 4^th of July (The dates for Ireland, Wales & Scotland being spread over the following 2 weeks in all likelihood). But it is not a simple exercise for the club to do, one of the clearest guides we’ve seen to what is required is linked below.

https://coolcamping.com/news/304-what-are-the-new-coronavirus-guidelines-for-campsites-and-what-do-they-mean-for-campers

So, in short, camping is possible – but it’s not as straightforward as it was, there will be more for clubs to do and it will take significantly more space.

Lastly

If in Doubt ask – you can always contact the Association via ‘Contact Us’ or give an official a quick call, none of us will mind as we’re all in this together!

Downloads

Downloads

BRCA Getting Back on Outdoor Track

BRCA Getting Back on Outdoor Tracks Q&A

BRCA Getting Back on Indoors Track

BRCA Getting Back on Indoor Tracks Q&A

Outdoor Tracks Q&A

Effective Date for all the below is the 4^th July (England) unless otherwise stated.

The following Q&A is intended to provide some clarity to the guidance documents issued – there will invariably be other things that crop up, if you have time then ask via the ‘Contact Us’ on brca.org. Otherwise apply common sense and do your best, these are difficult times and scenarios will crop up that are not accounted for, when that happens all we can do is the best we can in the circumstances.

Prior to the 4^th July

It is the opinion of the Association that only the existing arrangements for practice events (or variations on them based on changing numbers of people allowed) will be possible.

Given the existing Government Guidelines and Timescale (For England) the below is what is believed will be required to commence Competitive Events.

All of the Below has been taken from Government, Sport England and Motorsport UK documentation and interpreted to fit our activity – it is the Associations responsibility to do that on your behalf – it is Your Responsibility to Read it and Ask if Unsure.

Are there restrictions on competitor numbers?

Currently there is No specific restriction on competitor numbers. Each organiser/ venue will need to consider the needs of the venue in order to identify if and how they need to restrict numbers to allow for all guidance requirements to be implemented.

Will we need PPE?

All competitors will need to provide their own Hi Viz waistcoat and a pair of gloves (for marshalling) plus a face mask or possibly a face shield – depending on the venue and the ability to socially distance.

(Where we can’t socially distance the alternative is the mask/shield.)

Additionally, all competitors should bring their own bottle of hand sanitiser and dependant on the venue disposable gloves may be appropriate.

Is there any on site medical check required?

Based on medical advice, it is the competitor’s responsibility to only attend if they do not have any symptoms and have not been in contact with anyone who may have displayed any symptoms within the previous 14 days.

Additionally, should anyone at an event become unwell in any way, they must notify the organisers to advise that they are unwell, and they will be required to leave the venue.

There are many symptoms associated with COVID-19 and it will not initially be apparent that the person is infected with the virus. It is everyone's responsibility to ensure they are safe themselves and that their action, or lack of, may detrimentally impact on fellow participants.

What should I do if I have concerns about attending events under current conditions?

Whilst we have guidance to allow for events to resume, participation is not mandatory, and every individual must consider their own personal circumstances and determine whether they should participate.

It is unacceptable to try and ‘convince’ anybody to attend, there are a multitude of reasons why some of our fellow racers won’t feel comfortable attending an event currently. 

How will event registration be operated?

This will be determined by the organisers to enable the guidance to be respected. Some of them already have an online event management system. Some of them may have systems may be easily adaptable, in the event they are not, then the organiser will require each participant to submit by email their entry, in good time before the event.

Will there be Scrutineering?

Not where the handling of the car is required, there may well be measuring equipment made available where each competitor processes their own car observed by an official, should there be a protest then it may be required to remove the entire car from the event to conduct the test/checks in a safe environment.

Will any site signage be required?

This may be required, if it is, we will email an easily printable file to all clubs and organisers.

Will it still be possible to pay the club for practice or racing when I arrive?

Probably not as cash handling should be avoided and on-site payments should be contactless – if cash cannot be avoided then use of the correct change is required.

You may be required to pre-register/ enter and pay using whatever system the club and or the organisers require.

Will my mechanic be required to wear a face mask or any PPE?

The requirement for the wearing of PPE is venue dependant – but it applies to all on site.

Can I arrive the previous day or stop overnight?

This will be dependent upon ongoing government regulation but in principle Yes.

However, it is very venue dependant due to social distancing requirements meaning that everything requires more room – check with the venue.

Can I use a gazebo or pitting tent?

Yes, but once again it is venue dependant so you’ll need to check with them and social distancing still applies, hence it should only be for the competitor and their mechanic, it is recommended that sides be left off/open so they are well ventilated

Can the normal trackside shop be open?

In principle yes, provided that they are able operate social distancing measures, and can avoid handling cash wherever possible (see paying for your racing)

Will catering facilities be open as usual at the venue?

At this time take away facilities can operate provided social distancing can be maintained. 

Will my family be able to come to the events?

This will be dependent upon the venue, while it’s theoretically within the regulations the space within the venue may make this impossible check with the organiser.

Can I still use a handout transponder for the event?

Transponders may still be hired under sanitised conditions. You should check with the organisers that transponder hire is available at the event.

Should you have further queries, please use ‘contact us’ at brca.org

Downloads

BRCA Getting Back on Track

BRCA Getting Back on Outdoor Tracks Q&A

Getting Back on Track - INDOORS

Getting Back on Track - Indoors

Effective from 25^th July - In England - if the Government Timetable continues to their plan. We will advise the dates of the other countries within the UK when we know.

The BRCA Executive, like other sports governing bodies, has been planning how it will be possible to re-start our sport in the not too distant future, while working within the government guidelines.

Racing is currently suspended Indoors throughout the UK until the 25^th July (In England – other countries to be advised) in order to protect the NHS and save lives. This is in line with practically every sport in the country.

As the UK Government has now announced a gradual release of the lockdown, we can communicate the requirements on how to best resume our activities as quickly as we can while still under some restrictions.

We want to thank all of our community for supporting the need to suspend our activities; we appreciate just how difficult this has been for many individuals and clubs.

With practical measures in place, much of our sport should be able to resume. We will all need to modify the way we have worked in the past and accept these changes in a collaborative and constructive way. We’re sure that the ingenuity and passion of the sports community will allow us to navigate the essential requirements to keep everyone safe, but at the same time allow our sport to get going again.

Basic Principles

The guidelines have been established in alignment with government guidance it is understood that this guidance is fluid and can be open to interpretation and also, in the event of a second wave of the virus, the advice may need to be withdrawn or reconsidered

• Government Legislation -The BRCA Membership will respect the law and principles of government guidance
• Respecting Social Distancing - social distancing is crucial to reducing ‘R’ and is at the forefront of all restart planning
• Good Corporate Citizenship - Positive public perception of our sport is important to ensure cooperation and future growth
• Respectful to Travel Restrictions - This plan is respectful that not all UK devolved territories are moving at the same pace
• Safety, Safety, Safety! - Safety is a central intent and in the front of our mind during the execution of this strategy.

Important Considerations

The UK is still in the midst of a healthcare emergency and it is the Government requirement that we closely follow their advice and guidance in order that as a nation the UK can navigate our way through the current crisis situation.

Life should not feel normal at this time and it is unlikely that the sports community can return to how things were for a long period of time.

Notwithstanding that, with the appropriate checks and measures in place, our sport should be able to continue at this time and it is important for the mental health and physical wellbeing of the community that life goes on as much as normal.

The following are important considerations in getting various parts of the sport up and running at the earliest opportunity.

1) Variations to Process

It is likely that systems and processes will need to be modified in order to provide for social distancing with the implementation of some additional checklists and processes.

2) Communications

Flexible communication methods will be required, with an increased emphasis on digital engagement both pre and during the event.

3) Social Activities

The social aspect of our sport is an important part of the sense of community; however, it is necessary at these times that these be accommodated within the parameters of government restrictions.

NONE of what follows is the Association ‘Making Up Rules’ this is all taken from Government Issued Regulations, Information’s from the DCMS, Sport England, Motor Sport UK and the devolved National Assemblies.

Some of it You won’t like, some of it will appear odd, some of it may appear to go against common sense, that is unfortunately what we have to work with as the above bodies do not understand the intricate details of what we do and the regulations are hence written for ‘Sport’ not any individual bit of it.  Some of the regulations are mandatory, the ones that are not and are ‘guidance’ we can, and have, adjusted (but not omitted) to fit what our activity requires – but event then our sport varies considerably from class to class, for now, we will have to make do as best we can.

Guidance for Competitors - INDOORS

Guidance for Competitors – Updated 7^th Aug

Local Lockdowns; - It is YOUR responsibility to comply with Local Lockdowns, the Association will not be advising you when they apply to you and when they’re removed – You MUST comply with any local restrictions.

Your Club will NOT be operating how it used to, expect to do more prior to any event, expect the event layout to change, expect the pits to change, expect the way you move around to change. in short: - EXPECT CHANGE.

You MUST Provide: -

Your Own Hi-Viz Waistcoat for Marshalling – clubs may have specific colour requirements, do check.

Gloves suitable for Marshalling in – these are principally to protest you from injury (so not latex!) but also a requirement as you’re handling somebody else equipment (Govt. Regulation) wear them appropriate to the class you’re marshalling.

Some disposable Face Masks – to wear where space means Social Distancing can’t be done and in Pit Lanes (where there is one) at All Times (NEW)

A Bottle of Hand Sanitiser.

You MAY need to provide a face shield – IF Your Club or the Venue asks you to.

Highly recommended to have available: -

Some disposable latex gloves – but use in the pits and when if you have to touch any shared surfaces.

Surface Cleaner.

Hand Wipes.

Essential: -

A good sense of humour – this is going to be difficult, the way we work at our events has evolved over decades, that’s all just bitten the dust and we have to start again, we have to learn how to do what we do, again.

Patience – be patient with your Club Officials and Each Other – you’ll probably find that within a day you’ll find a method that roughly works for your club, but it’ll take time and patience and people will get things wrong – be Patient with each other.

READ the Guidance for Organisers – You Need to Know what they will be asking you to do – these are on the Website.

Guidance for Organisers - INDOORS

Guidance for Organisers - Updated 7th Aug

Local Lockdowns; - It is the responsibility of clubs to comply with Local Lockdowns, the Association will not be advising when and where they apply to when they’re removed – You MUST comply with any local restrictions.

The only specific updates and changes are for the Competitors: -

A reminder that gloves for marshalling is effectively government regulation – but now simply choose ones that suit the class you’re racing and marshalling.

Mask are now mandatory in Pit Lanes (where they are used) as it’s become obvious that during refuelling social distancing cannot be maintained.

Against the backdrop of the Government guidance it is anticipated that, for the events to be able to be run safely, there will be significant changes required across all facets of the event organisation.

At the current time it is not anticipated that these will change substantially for the immediate future, however this may change upon further clarification or guidance from the government.

The following guidance is not exhaustive; however, we urge that club and event organisers take a conservative approach towards their interpretation of the guidelines in order to protect competitors & officials.

Additional Questions can be asked at ‘Contact Us’ on brca.org

Risk Assesment Covid 19

Some clubs have been asked for a Covid 19 Risk Assessment, a sample one is attached, it has been checked by a couple of venues and the local authorities they hire off.

It can simply be printed off, filled in and handed to your venue, OR you may find you need an editable version to change items to suit your venue, so you'll find the same as an Excel file here;-

BRCA Risk Assesment Covid 19 V1

BRCA Risk Assesment Covid 19 V1 xlsx

Event Entry

We strongly recommend the use of online event administration systems. There should be no requirement for face to face interaction with a driver on the day to process an entry or anything else, pre-payment should be arranged.

Ensure that the entry process emphasises attendance only if well and NOT exhibiting any COVID 19 symptoms.

Licences / Club membership cards must not be physically checked at the event, use remote verification where possible, self-verification where not.

At the event - Booking In

We recommend this be done remotely, e.g. by the car passing over the loop at the beginning of practice – or similar.

Payment – prior to the event or, contactless using a card reader.

If You have to use Cash (for anything) then the correct amount dropped into a receptacle.

The Event Officials

PPE requirements in accordance with Government advice. Face masks are required where we can’t socially distance and in very confined spaces Face Shields will be required.

Keep records of people who have had to work in close proximity to each other.

The Venue in General

This document is principally aimed at Clubs who are hiring a facility – if you lease or own your own building then please visit the Gov.Uk website for further information as to your obligations – though if in doubt please do get in touch and we will assist as required.

Your normal Venue may, or may not, decide to open – if they do not; - Respect their decision but do offer to help them as required, it’s not an easy subject for venues to adhere too.

They will have carried out a Covid-19 risk assessment on the venue, we suggest that clubs should ask for a copy of it to hold just in case it is required.

The additional items that the club would include if doing a risk assessment from scratch are covered by what follows.

You will need to spend some time to determine how to flow people around the venue, do not worry about getting this perfect – just do your best and change it as you see fit, the competitors have been told to expect change.

Communication around the venue will be vital – ensure you can be heard, clearly, across the venue – you Will be reminding people of what they need to do.

Build lots of time into your first few event schedules, this will probably mean a lot less people than you would normally accommodate.

Build lots of space into the event / venue plan, this may also mean less people, but accommodating people safely is much more important.

Make sure you’ve re-costed the event, you’ll have more cost and probably less people, do not be concerned if this means it costs us all a little more – it is to be expected.

It may be worth having some ‘PPE Kits’ available for the people who arrive ill prepared.

Ensure there is not a requirement for Competitors to queue – allow more time to ensure this does not happen.

The Pits

Ensure social distancing can be maintained between competitors in the pits.

Pit tables should be laid out to discourage ‘Face to face’ and to encourage ‘back to back’ or ‘side to side’.

Limit numbers to ensure social distancing can be respected.

Maintain social distancing when travelling from pits to track, and back to pits – where possible install a ‘one way’ system round the venue.

Where walkways have a width below the minimum social distance, make one way.

The Pits should be formally laid out – leaving it as a ‘free for all’ should be avoided as it’ll be hard to ensure that social distancing is maintained.

If Competitors use tables and chairs provided by the club, they will need to be disinfected prior to and post the event.

Pay particular attention to the normal Health & Safety concerns in the Pits – we have more issues in the Pits than we have on the Track and dealing with an injury in the pits is not something we want to be having to do.

Rostrums

Where possible – use separate entrance and exits to the rostrum, if your rostrum is low and modular – split it up.  if that’s not possible then you will need to control the flow of people so people entering are not passing close to people leaving, there should be no requirement to queue.

Unless you have a very large rostrum or it’s modular so social distancing can be maintained then face masks will be mandatory, if the rostrum is particularly small then a face shield may be a consideration but this can generate optical issues so the recommendation is to reduce numbers in a race instead.

As a rough rule of thumb; – centre line of 1^st person to centre line of 2^nd – if this is greater than 1.5m then no PPE is required, under then a face mask is mandatory.

Marshalling

All marshals’ posts Must be a minimum of 2m apart and for only 1 person.

All marshals must have their own Hi Viz waistcoat

All marshals must have their own Gloves.

Where possible marshals should access their posts and leave the track in a one-way manner and not have to pass each other.

If the above is Not Possible, then Face Masks will be required.

Results

Do not display results in an area where they can be handled.

Preferably distribute them over the internet and encourage people to view remotely.

If this isn’t possible, then ensure the viewing location allows an easy flow of people.

Remind people not to crowd when viewing results.

Queries to results via Text or Email to race control.

Drivers Briefing (where required)

Emailed in advance of the event.

If one HAS to be done at the event – then it MUST be held in a large area with the absolute minimum of people present. Social Distancing must be maintained.

Race Control

MUST Not be accessible by anyone other than the key Officials – if enclosed then this should be One Person if at all possible, if not use PPE appropriate to the space.

There Must be no physical exchange of Paperwork between officials.

Catering

Indoor Catering – Please see the government guidance for catering businesses - we do not recommend any club engage in this activity; competitors should bring their own supplies for their own use.

Toilets

This is a difficult subject to get concise information on but one that has hopefully been dealt with by the venue for us, if not:-

We should work to the basic principles – keep social distancing in place.

Provide surface cleaner, hand sanitiser and hand wipes.

Restrict multiple occupancy toilets to ensure social distancing.

Summary

There should be little in this document that comes as a surprise, but hopefully plenty to make you think and that is the main point.

We have to Think about what we’re doing.

We have to Plan how we’re going to go about it.

We have to expect to have to alter things until we’re happy we have something that works

We have to give the time to our fellow racers and officials to allow them to do things differently

We have to be Patient with each other while we all Learn.

And

Do Your Best, simply us all making our best effort to do the best we can to look after each other is all that anybody will ever ask.

Lastly

If in Doubt ask – you can always contact the Association via ‘Contact Us’ or give an official a quick call, none of us will mind as we’re all in this together!

Indoor Tracks Q&A

Getting Back on Indoor Tracks – Q&A

Effective Date for all the below is the 25^th July (England) unless otherwise stated.

The following Q&A is intended to provide some clarity to the guidance documents issued – there will invariably be other things that crop up, if you have time then ask via the ‘Contact Us’ on brca.org. Otherwise apply common sense and do your best, these are difficult times and scenarios will crop up that are not accounted for, when that happens all we can do is the best we can in the circumstances.

Prior to the 25^th July

Very little, if any, indoor activity is possible (practice events at indoor venues run as a business being the exception).

Given the existing Government Guidelines and Timescale (For England) the below is what is believed will be required to commence Competitive Events.

All of the Below has been taken from Government, Sport England and Motorsport UK documentation and interpreted to fit our activity – it is the Associations responsibility to do that on your behalf – it is Your Responsibility to Read it and Ask if Unsure.

Are there restrictions on competitor numbers?

Currently there is No specific restriction on competitor numbers. Each organiser/ venue will need to consider the needs of the venue in order to identify if and how they need to restrict numbers to allow for all guidance requirements to be implemented.

Will we need PPE?

All competitors will need to provide their own Hi Viz waistcoat and a pair of gloves (for marshalling) plus a face mask or possibly a face shield – depending on the venue and the ability to socially distance.

(Where we can’t socially distance the alternative is the mask/shield.)

Additionally, all competitors should bring their own bottle of hand sanitiser and dependant on the venue disposable gloves may be appropriate.

Is there any on site medical check required?

Based on medical advice, it is the competitor’s responsibility to only attend if they do not have any symptoms and have not been in contact with anyone who may have displayed any symptoms within the previous 14 days.

Additionally, should anyone at an event become unwell in any way, they must notify the organisers to advise that they are unwell, and they will be required to leave the venue.

There are many symptoms associated with COVID-19 and it will not initially be apparent that the person is infected with the virus. It is everyone's responsibility to ensure they are safe themselves and that their action, or lack of, may detrimentally impact on fellow participants.

What should I do if I have concerns about attending events under current conditions?

Whilst we have guidance to allow for events to resume, participation is not mandatory, and every individual must consider their own personal circumstances and determine whether they should participate.

It is unacceptable to try and ‘convince’ anybody to attend, there are a multitude of reasons why some of our fellow racers won’t feel comfortable attending an event currently.

How will event registration be operated?

This will be determined by the organisers to enable the guidance to be respected. Some of them already have an online event management system. Some of them may have systems may be easily adaptable, in the event they are not, then the organiser will require each participant to submit by email their entry, in good time before the event.

Will there be Scrutineering?

Not where the handling of the car is required, there may well be measuring equipment made available where each competitor processes their own car observed by an official, should there be a protest then it may be required to remove the entire car from the event to conduct the test/checks in a safe environment.

Will any site signage be required?

This may be required, if it is, we will email an easily printable file to all clubs and organisers.

Will it still be possible to pay the club for practice or racing when I arrive?

Probably not as cash handling should be avoided and on-site payments should be contactless – if cash cannot be avoided then use of the correct change is required.

You may be required to pre-register/ enter and pay using whatever system the club and or the organisers require.

Will my mechanic be required to wear a face mask or any PPE?

The requirement for the wearing of PPE is venue dependant – but it applies to all on site.

Can the normal trackside shop be open?

In principle yes, provided that they are able operate social distancing measures, and can avoid handling cash wherever possible (see paying for your racing)

Will catering facilities be open as usual at the venue?

For indoor venue’s catering is very complicated – we do not recommend any club undertakes this activity, if it wishes to do so then it will need to read and adhere to the full government guidance on the subject.

Will my family be able to come to the events?

We would not recommend that this happen, but where it is unavoidable it will be dependent upon the venue, while it’s within the regulations the space within the venue may make this impossible check with the organiser.

Can I still use a handout transponder for the event?

Transponders may still be hired under sanitised conditions. You should check with the organisers that transponder hire is available at the event.

Should you have further queries, please use ‘contact us’ at brca.org